Executive Assistant - Space Administration Office 行政助理 - 空间资源管理办公室 (Ref. 2026/036/01)

Deadline: May 31,2026 General

Post Specification

Key Duties and Responsibilities:

1. Assist with the University’s space allocation matters, including data collection, analysis, and preparation of recommendations.

2. Provide comprehensive secretarial support to the Office and the Space Allocation Committee, including meeting scheduling, agenda preparation, minute-taking, document circulation and action follow-up.

3. Assist with the management of the Space Resource Management System, covering data updates, request and issue tracking, routine system maintenance, and basic user support.

4. Facilitate and coordinate communications among stakeholders (faculties, departments, and admin units) on space allocation issues; consolidate feedback and ensure timely follow-through.

5. Prepare and maintain records, reports, and presentations related to space planning and usage.

6. Undertake other duties assigned by the supervisor.

Qualifications and Requirements:

1. Bachelor’s degree or above. Preferred majors: Administration, Statistics, Computer Science, Resource Management, or related fields. Candidates from non-related disciplines may be considered if they demonstrate relevant skills (e.g., data analysis, system management).

2. At least three years of relevant work experience, those in higher education institutions would be a plus.

3. Excellent communication, negotiations and interpersonal skills.

4. Strong command of written and spoken English and Chinese; proficient in Word, Excel, PowerPoint. Experience with CAD and statistical analysis is an advantage.

5. Proactive, self-motivated, able to work independently and collaboratively within a team.

6. Well-organized, mature, meticulous, and confident in handling complex tasks and multiple priorities.

Salary and Benefits

Salary will be competitive, commensurate with qualifications and experience. Appointments will be made under the establishment of CUHK-SZ and statutory benefits will be provided according to the prevailing labor laws applicable in the PRC. The appointee will be based at the University campus in Shenzhen, PRC.

Application Procedure

Please send full curriculum vitae together with copies of qualification documents, and at least three references by email to: hr@cuhk.edu.cn  

 

职位说明

工作职责：

1. 协助处理大学空间分配相关工作，包括数据收集、分析以及提出建议；

2. 为办公室以及空间分配委员会提供全面的秘书支持工作，包括会议安排、议程准备、会议记录、文件流转及事项跟进；

3. 协助空间资源管理系统的日常管理工作，包括数据更新、需求与问题跟踪、系统日常维护及基础用户支持；

4. 协调学院及行政单位等各方在空间分配方面的沟通；汇总反馈并确保及时落实；

5. 编制并维护空间规划与使用相关的档案、报告与演示材料；

6. 完成上级安排的其他工作。

岗位要求：

1. 大学本科及以上学历，行政管理、统计学、计算机、资源管理或相关领域优先。若非相关专业，需具备相关技能（如数据分析、系统管理）；

2. 至少三年工作经验，具有高校相关工作经验者优先；

3. 具有出色的沟通、谈判和人际交往能力；

4. 中英文书写与口语能力强，熟练使用Word、Excel、PowerPoint等办公软件。具备CAD技能和统计分析能力者优先；

5. 积极主动、自我驱动力强，能够独立完成工作并具备良好的团队协作能力；

6. 组织能力强、成熟稳重、细致严谨，能够自信地处理复杂事务和多项优先任务。

薪酬及福利

具有竞争力的薪酬，根据个人资历和经验而定;由开元985棋牌最新官网（深圳）直接聘用;享有中国大陆现行的劳动法所规定的相关福利。

申请程序

请准备好完整的中、英文简历和/或职位申请表（可在此处下载），并附上三位推荐人的姓名，发送至邮箱：hr@cuhk.edu.cn